Venue Report
Group Travel
Save time & money on room blocks and group rates with our white-glove travel concierge.
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Venue Report
Boom. Your room
blocks are handled.
We know that the best part of any gathering or getaway is being in the moment, so we will handle the group reservation logistics for you. 😉With a wink and a smile, we are here to help you book room blocks for your next group trip or event. The team at VR Group Travel are here to help you source the places to stay, handle hotel negotiations and send you handy lists with the names of your guests that have booked rooms in your block.
We know that the best part of any gathering or getaway is being in the moment, so we will handle the group reservation logistics for you. 😉With a wink and a smile, we are here to help you book room blocks for your next group trip or event. The team at VR Group Travel are here to help you source the places to stay, handle hotel negotiations and send you handy lists with the names of your guests that have booked rooms in your block.
Ready to go?
Click 'get started' to let our Venue Report Group Travel agent info about your room block needs.. We'll contact an array of places to stay and collect quotes for you. We just need you to select your favorites out of the bunch. Easy's the buzzword here.
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Best of all?
This is a 100% complimentary concierge service for you and your crew.
Want more tips?
Get the 411 on booking room blocks for weddings, birthday parties, family reunions, or corporate events.
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Group travel
planning
made easy... finally
Oh travel. Sometimes you can be so rough. Jet lag, flight delays, missed ubers. But you also don't have to cook, make your bed or organize your group reservation. Wink, wink. Our team is focused on making the process of booking 9+ rooms easy for you.
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Book within your
budget...
not a dime more
Book within
your budget...
not a dime more
Set your budget per room, and let us work within our network to negotiate the group rates for you. The good news is that when booking rooms for a group, the old adage, “there’s power in numbers,” rings true. Oftentimes, the more rooms you book, the more bang for your buck.
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Yes, we can
handle that...
consider it done
Have a special request? Need chocolate mints on your pillow? Chat with your VR Group Travel agent IRL because we believe in serving you, the customer. We will do our best to accommodate any extra perks (including late checkouts because snooze buttons are the worst). Think of us as your travel BFF.
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Group reservations
made easy for every occasion
Come one, come all. Corporate gatherings, wedding celebrations and group getaways. No matter what you are planning, we can handle the reservations for you and your crew from soup to nuts.
Corporate
room blocks
Your company is hustling hard and doing big things. Let us take over the work of finding room blocks within your budget for your next offsite, conference, team retreat, or corporate event.
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Quick Tip
Booking at least 3-8 months in advance is the best bet to secure great rates. Another pro tidbit: Keep your eye out for large events in your area. Nearby conferences may increase local hotel prices.
Not sure where your coworkers should stay?
Enter the location of your conference, event, your budget, your star preference and estimated number of rooms, and we'll get the hotels near your venue competing to match your price.
Ready jet go!
Tell us your company's budget, location, and number of rooms needed. We'll take it from there.
Get StartedFrequently
asked questions
Our team needs an early check in and late check out. Can VR Group Travel accommodate that?
You bet! When submitting your request, tell us your preferences. We’ll make sure hotels are aware of your request when they submit quotes for your block.
Our team will need a variety of rooms. Can we book multiple room types?
Yes! We make it easy to select the specific kinds of rooms you’re looking for, from rooms with double beds to penthouse suites. Select your preferences and note any requests for room upgrades.
Our company's travel plans might change. Can we update or cancel reservations?
Absolutely. Email your Venue Report Travel agent and they will happily help with your reservation changes.
Can we earn loyalty points when booking room blocks through Venue Report Travel?
We use our connections to score you rates that aren’t open to the public. While points can't be accrued for room block bookings, we do have a special bond with our hotel partners, meaning your quote could include special perks and upgrades for your whole team.
Help! Our team event is less than 3 months out. Can we still get a room block?
Definitely. We understand that time flies when you're hustling. Let us know your event date and we'll go through our handy-dandy rolodex to set your team up with a great rate.
Please do disturb.
We love answering questions.
Wedding
room blocks
You found your forever partner, secured the venue, and now you're ready to rally the troops. Let us take something off your wedding cake plate by helping you set your guests up with the perfect accommodations at every price range.
Get StartedQuick Tip
The best time to start booking room blocks is 3-8 months before your big day. This gives you and your guests enough time to decide, plan, and most importantly - get pumped.
Not sure where your guests should stay?
Use a Venue Report Travel advisor to search rooms by location, budget, estimated guest count. We'll show you the best options to meet (and exceed) your needs.
Ready jet go!
Enter your budget, location, and number of rooms needed. Nearby hotels will be notified, and they'll start submitting quotes based on your request. All you need to do is choose your favorites, and we'll handle the rest.
Get StartedFrequently
asked questions
My grandma and my BFF have different styles and budgets. How can I make everyone happy?
We know it's hard to find one hotel that works for everyone; that's why we make it easy for you to find group rates and book blocks across a number of great hotels. Select a few favorites from a number of price points and star ratings. Your whole crew will be singing your praises.
My guests want different room types. Can we book multiple room types in a single block?
You bet! The Venue Report Travel team makes it easy to select the specific kinds of rooms, like double beds and penthouse suites. Select your preferences when you fill out your request and note preferences for room upgrades on the notes field.
My guests aren't all arriving at the same time. Can we have different room totals each night?
Yes! When submitting your request, you can provide notes and instructions on your preferences for how you want to divide up the total number of room nights during your stay. We’ll make sure hotels are aware of your requests when they bid for your block.
My guests are excited about staying at the same hotel. Will their rooms be next to each other?
Generally, hotels assign specific rooms day of. While we can't ensure that your rooms will be together, we recommend calling the hotel the day before to place a request for the block to be together. Make sure to let your Venue Report travel agent know your preferences and they will do the best to assist you.
I'd like to leave welcome bags in guest rooms. Is this possible?
Great idea! When submitting your request, provide notes and instructions on your preferences for your hotel. We will then ensure hotels are aware of your requests.
How do I let my guests know I've created room blocks for them?
Spread the good word on your custom wedding site and invitations. Don't know where to create your wedding website? Check out our friends at Celebration Wishes. Your Venue Report agent will also notify you or your planner as requested with an updated rooming list.
Room blocks make the wedding planning process feel complicated. Can I help guests find a location without blocking rooms?
If you don't need a dedicated block but still want to help your guests with their accommodations, we can provide a link to great rates at hotels of your choice that are close to your wedding venue. Simply add this link to your wedding website and let them choose where to stay while passing on great rates to your guests.
Help! My wedding is less than 3 months out. Can I still get a room block?
Yes! We can accommodate all kinds of timeframes. Let us know the date of your nuptials and we'll comb through our contact list to set you and your guests up with great rates near your celebration.
Please do disturb.
We love answering questions.
Group Travel
blocks
Whether you're jetting off to a bachelor/ette party, family reunion, or much-needed getaway with friends, we're here to set you and your crew up with the best rates available.
Get StartedQuick Tip
The best time to start booking room blocks is 3-8 months before your group trip. This gives you and your party enough time to decide, plan, and get excited.
Not sure where you and your crew should stay?
Search through our marketplace + magazine for ideas and send them to our VR Group Travel Agents who will secure quotes for you. If nothing strikes your fancy our VR Group Travel agents are happy to save the day and suggest options for you.
Ready jet go!
Enter your budget, location, style of hotel you are looking for along with the number of rooms needed. Our VR Group Travel Agents will send you ideas of places to stay. You just need to select your favorites and we'll circle back with quotes.
Get StartedFrequently
asked questions
I don't know how many people will be traveling in our group yet. Can I still make a block?
Yes! Good news, you don’t need to know the exact number of rooms that you will need. A rough estimate will do just fine.
My guests are excited about staying at the same hotel. Will our rooms be right next to each other?
Generally, hotels assign specific rooms day of. While we can't ensure that your rooms are together in advance, we recommend calling your Venue Report travel agent or the hotel the day before you book to place a request for the block to be together. Make sure to let your hotel contact know your preferences and they will do their best to assist you.
What if I am going to book for my group, but want each individual guest to pay for their stay?
Not a problem! Simply book a group reservation with your credit card and indicate to the hotel in the group contract that you want each guest to pay for their own room. At the reservation cut-off date, you may need to indicate to the hotel the final number of rooms and nights your group needs. You would also need to send the hotel a rooming list so they can verify the guests in your party and assign rooms to them.
Help! Our group getaway is less than 3 months out. Can we still get a room block?
Don't worry — we can accommodate all kinds of timeframes. Let us know the dates of your getaway and we'll search the area near your event to find you the best rates.
Please do disturb.
We love answering questions.
You have a lot of pieces to manage while planning your gathering, let us take the task of reserving room blocks off your plate!
Why celebrators and planners
love working with us
Easy's the buzzword, we are here to handle the room logistics for your group so you can focus on the rest. Ready jet go.
Save Time & Money
You tell us the important details, and we’ll take care of everything else. Sit back and wait for all quote options to come through. Our relationships and professional negotiating skills will set you up to receive competitive rates.
VR Group Travel is Your Concierge
Personalized support makes it easy to book exactly what you're looking for and make sure the details are just right.
Venue Report Travel Can Book Multiple Hotels
Do yourself a solid and secure a group reservation at a couple of spots. Your guests have different design tastes and budgets, but we think that there is nothing wrong with being selective :)
Venue Report Travel is 100% Complimentary!
That's right — great rates and complimentary service. Win-win!
Calling all event planners.
We know that nothing spells lovin’ like organization. You focus on the event details while we handle the reservation and rooming list.
Benefits of
working with us
Complimentary Service
The service is a complimentary service to you and your clients.
Organized Updates
Your VR Group Travel Agent will send you a rooming list to keep you organized and updated on which guests have claimed their room.
Earn Commission
Receive commissions on the group reservations made on your behalf. Oh, the suite life.
Spotlight Feature
When you book room blocks with VR Group Travel you will receive priority status to have photos from your event published in the photo gallery of the venue space that your gathering was hosted at. This will highlight your event company as a vendor that has worked at that particular venue (including links to your website). This is a fantastic way to further your relationship with venue spaces across the globe and an easy way for new clients + vendors to discover you.
