COCO
BY THE VENUE REPORT

save time & money
on room blocks & group rates

Get Started

Meet Coco

The name Coco is derived from coordinate, coordinate. Why? Because Coco works off of locations. Coco offers all hotels in your destination the chance to accept your ideal group booking budget, then delivers the results straight back to you.

Best of all? Coco is a 100% complimentary concierge service for you and everyone on your guest list. Let the bidding begin!

Get Started
How Coco Works
Group Travel Made Fun...finally

Go ahead, invite everyone. Say hello to a game-changing approach to group booking. There’s never been a simpler way to book 9+ rooms at once.

Book With Your Budget not a dime more

Set your room block budget and let the bidding begin. Hotels will be lining up to give you the best rate. Don’t call it a sale, bidding is way more fun.

Yes, We Can Handle That...consider it done

Have a special request? You can chat with your Coco Concierge IRL because we believe in serving you, the customer. Think of Coco as your travel BFF.

Corporate Room Blocks

Your company is hustling hard and doing big things. Let Coco take over the work of finding room blocks within your budget for your next offsite, conference, team retreat or corporate event.

Tip: Booking at least 3-8 months in advance is the best bet to secure great rates and know when large events in the area may increase hotel prices on or around your event date. The good news is that Coco will alert you of any of these types of conventions.

Not sure where your coworkers should stay? Coco lets you enter in the location of your conference, retreat or event, your budget, your star preference and guesstimated number of rooms and then hotels near your venue will compete to match your price.

Ready to go? Visit Coco , enter your company's budget, location and the number of rooms needed. Hotels in the area will be notified and then will start bidding on your request. Finally, select your favorite hotels from the bunch and voilà, you are done.
Learn More

Get Started
Frequently Asked Questions
Our team needs an early check in and late check out. Can Coco accommodate this?
You bet! When submitting your request, you can provide notes and instructions on your preferences for your hotel. Coco will then make sure hotels are aware of your request when they bid for your block.
Our team will need a variety of rooms. Can we book multiple room types?
Yes! Coco makes it easy to select the specific kinds of rooms you are looking to book, from rooms with double beds to penthouse suites. You can select your preferences when you fill out your request and also note preferences for room upgrades on the notes field.
Our company's travel plans might change. Can we update or cancel reservations easily?
Our company is here for your company. Simply email the Coco planner who has been assisting you and they will happily help you with your reservation changes. You may also contact the hotel directly and speak with the manager helping your company through the planning process.
Can we earn loyalty points when booking room blocks through Coco?
We use our connections to score you rates not open to the public. While points can't be accrued for room block bookings, we do have a special bond with our hotel partners meaning your bid could include special perks and upgrades for your whole team.
Help! Our team event is less than 3 months out, can we still get a room block?
Absolutely. We understand that time flies when you're hustling. Let us know your event date and we'll go through our database to set your team up with a great rate near your event.

Wedding Blocks

You found your forever partner, booked your dream venue and are getting ready to sample lots of wedding cake. Let Coco take something off your plate by helping you set your guests up with the perfect accommodations, in every price range, near the party.

The best time to start booking or reserving room blocks is 3-8 months ahead of your big day. This gives you and your guests enough time to decide, plan and most importantly, get excited.

Not sure where your guests should stay? Coco lets you enter in the location of your venue, your dream budget and guesstimated number of rooms and then hotels near your venue will compete to match your price.

Ready to go? Visit Coco , enter your budget, location and the number of rooms needed. Next, the hotels in the area will be notified and then will start bidding on your request. Finally, select your favorite hotels from the bunch and voilà, you are done.
Learn More

Get Started
Frequently Asked Questions
My grandma and my bff have different styles and budgets. How can Coco make everyone happy?
We know it's hard to find one hotel that works for everyone; that's why Coco makes it easy for you to find group rates and book blocks across a number of great hotels. Select a few favorites from a number of price points and star ratings- your friends and fam will thank you later.
My guests want different room types. Can we book multiple room types in a single block?
You bet! Coco makes it easy to select the specific kinds of rooms you are looking to book, from rooms with double beds to penthouse suites. You can select your preferences when you fill out your request and also note preferences for room upgrades on the notes field.
My guests aren't all arriving at the same time. Can we have different room totals each night?
Yes! Coco's got you covered. When submitting your request, you can provide notes and instructions on your preferences for how you want to divide up the total number of room nights across your stay your hotel. Coco will then make sure hotels are aware of your requests when they bid for your block.
My guests are excited about staying at the same hotel. Will their rooms be next to each other?
Generally, hotels assign specific rooms day of. While we can't ensure that your rooms be together in advance, we recommend calling the hotel the day before to place a request for the block to be together. Make sure to let your hotel contact know your preferences and they will do the best to assist you.
I'd like to leave welcome bags in guest rooms. Is this possible?
We can help you make it happen! When submitting your request, you can provide notes and instructions on your preferences for your hotel. Coco will then make sure hotels are aware of your requests when they bid for your block.
How do I let my guests know I've created room blocks for them?
Minted's beautiful and easy-to-use options.
Room blocks seem like more work than planning a wedding. Can Coco magically help?
If you don't need a dedicated block but still want to help your guests with their accomodations, Coco can provide a link to great rates at hotels of your choice that are close to your wedding venue. Simply add this link to your wedding website and let them choose where to stay while passing on great rates to your guests. #winwin
Help! My wedding is less than 3 months out. Can I still get a room block?
Fret not, Coco can accommodate all kinds of timeframes. Let us know the date of your nuptials and we'll comb through our rolodex to set you and your guests up with great rates near your celebration.

Group Travel Blocks

Whether it's a bachelor/ette party, a reunion or a friends getaway, Coco is here to set your friends and fam up with the best deals for group travel.

The best time to start booking or reserving room blocks is 3-8 months ahead of your group trip. This gives you and your party people enough time to decide, plan and most importantly, get excited.

Not sure where everyone should stay? Coco, will allow you to enter in the location of your venue, your budget and guesstimated number of rooms and then hotels near your venue will compete to match your price.

Ready to go? Visit Coco , enter your group's budget, location and the number of rooms needed. Next, the hotels in the area will be notified and will bid on your request. Finally, select your favorite hotels from the bunch and voilà, you are done.
Learn More

Get Started
Frequently Asked Questions
I don't know how many people will be traveling in our group yet. Can I still make a block?
Yes! Good news, you don’t need to know the exact number of rooms that you will need. A rough estimate will do just fine. Bonus: Overestimating is even better, phew!
My guests are excited about staying at the same hotel. Will our rooms be right next to each other?
Generally, hotels assign specific rooms day of. While we can't ensure that your rooms be together in advance, we recommend calling the hotel the day before to place a request for the block to be together. Make sure to let your hotel contact know your preferences and they will do the best to assist you.
What if I am going to book for my group, but want each individual guest to pay for their stay?
Not a problem! Simply book a group reservation with your credit card and indicate to the hotel in the group contract that you want each guest to pay for their own room. At the reservation cut-off date, you may need to indicate to the hotel the final number of rooms and nights your group needs. You would also need to send the hotel a rooming list so they can verify the guests in your party and assign rooms to them.
Help! Our group getaway is less than 3 months out. Can we still get a room block?
Don't worry, Coco can accommodate all kinds of timeframes. Let us know the dates of your getaway and we'll search the area near your event to find you the best rates.

Why Celebrators & Planners Love Coco

Coco Saves Time

You can send bids to multiple hotels at once and let them get back to you.

Coco Saves Money

Hotels compete to give you the best rates on your dream room block.

Coco is Your Concierge

Personalized support makes it easy to book exactly what you're looking for and make sure the details are just right. Think of Coco as your travel BFF.

Coco Can Book Multiple Hotels

Coco can accomodate multiple price points and design preferences by booking multiple blocks at once.

Coco Gets You Great Rates

...Even if you don't book a block. Embeddable hotel listing links make it easy for your guests to book their own hotel rooms at a discount even if you don't create a block.

Coco is 100% Complimentary!

That's right, great rates and complimentary service. Win-win!

CONTACT US

Questions?

Ask The Venue Report

contact us